Purchasing
I. N.C. Community College Purchasing and Equipment Procedures Manual
The Board hereby incorporates the N.C. Community College Purchasing and Equipment Procedures Manual (“Manual”). The Manual shall control in the event of any inconsistencies with this Policy or any of the College’s purchasing procedures.
II. Purchasing and Bidding
Purchasing procedures are originated by the North Carolina Division of Purchase and Contract. Such procedures are sanctioned by N.C.G.S. § 143, Article 3 and § 115D-58.5.
- State Contract Items - Items on state contract may be ordered directly from the vendor subject to any restrictions on the contract certification.
- Non-Contract Items - Non-contract items of less than $50,000 total order may be placed by the College without the oversight or approval of the Division of Purchase and Contract (P&C). Sound purchasing practices mandate that competition and HUB vendors are to be actively sought for all purchases. For small purchases, where the total order is $10,000 or less, telephone or e-quotes should be obtained to establish competitive prices, unless the items are purchased off a state contract. A record of those quotes should be attached to the requisition. For the purchase of more than $10,000 but less than $25,000, a minimum of three written quotes must be obtained and attached to the purchase requisition, unless the items are purchased off state contract. If three written quotes cannot be obtained, users must attach a note explaining the circumstances. For the purchase of more than $25,000 but less than $50,000, the College must facilitate a competitive bid process as well as utilize P&C templates and terms and conditions.
- Competitive Bid Items - Non-contract items over $50,000 must be sent by requisition to the Division of Purchase and Contract for competitive bids.
