The Learning College Manual
Curriculum Full-time Faculty Work Loads, Office Hours, and Absences
I. Work Loads
This policy is intended to recognize variations in contact hours, preparations and the number of students taught. Deans shall make reasonable allowances for these variances to provide equity in teaching assignments. Faculty loads are not expected to meet all guidelines for determining a full load (18 to 34 contact hours, 5 or more preparations, and 140 or more students). Typically, high enrollment loads may be lower in contact hours and preparations and low enrollment loads may be higher in contact hours and preparations. In addition, instructional areas supported by teaching assistants may be higher than average in all factors: contact hours, preparations and enrollments. Deans also may recommend alternative assignments in lieu of no more than four (4) contact hours of a teaching load. Acceptable assignments may include: serving in the advising center, staffing the writing lab, staffing the proctoring lab, serving as the assessment liaison for their department, tutoring and/or recruiting. Other alternative assignments must be approved by the Vice President of Academic and Student Services and Institutional Assessment.
Because faculty teaching assignments can vary significantly due to the uniqueness of a subject area as well as instructional delivery methods, the following guidelines shall be used to determine faculty workloads.
- Contact hour assignments may range from a minimum of eighteen (18) to a maximum of thirty-four (34) contact hours for each of the fall and spring semester. Assignments of less than eighteen (18) or more than thirty-four (34) contact hours must have prior approval of the Vice President of Academic and Student Services and Institutional Assessment.
- A faculty load may be considered full if it includes five (5) or more separate and different preparations. Different courses combined for delivery in the same designated time shall be considered a single preparation.
- A faculty load may be considered full if the total enrollment in the courses assigned exceeds 140 students.
A faculty member’s respective Dean and the Vice President of Academic and Student Services and Institutional Assessment determines whether the work load is considered full.
All nine (9) month faculty are paid at the adjunct faculty rate for all summer courses.
II. Faculty Work Week
The faculty work week, which includes instruction, preparation, office hours and service to the college, shall be a minimum of thirty-seven and a half (37 ½) hours per week. As part of the normal five (5) day work week and consistent with the faculty job description, all full-time faculty members are expected to:
- Serve as academic advisor to a selected group of students;
- Assist students during all designated registration periods;
- Maintain scheduled office hours, a presence on campus through extended lab assignments and/or an online presence to provide assistance at the convenience of students;
- Engage in professional development activities, especially those provided on campus;
- Attend all college-wide and applicable program area meetings; and
- Provide academic regalia and participate in graduation ceremonies.
In addition to the above list, faculty members may be expected to:
- Sponsor student organizations;
- Serve on campus committees;
- Assist in recruitment;
- Assist adjunct and/or new faculty;
- Maintain shops and/or laboratories; and
- Work with various aspects of the community in meeting the educational needs of our service area.
III. Other Work Load Requirements
- Contact hours for distance learning courses are equivalent to traditional seated course contact hours when calculating faculty load. Student enrollment guidelines for equating faculty load shall also apply to distance learning courses.
- Team teaching hours are based on the percentage of the course taught by the individual faculty.
- Clinical hours taught by a faculty count toward the load on an hour for hour basis.
- Co-op/practicum, work experience and supervised internship hours are calculated as (ten) 10 students equaling three (3) to five (5) contact hours per week.
- Continuing education hours are calculated as equivalent to curriculum hours when determining faculty load.
- Different courses combined for delivery in the same designated time shall be considered a single preparation.
IV. Faculty Office Hours
All full-time faculty members are required to maintain a minimum of five (5) office hours per week. Additional time may be necessary for high enrollment courses. It is left to the faculty member’s professional judgment and discretion to know when he/she needs to spend additional time in assisting students, class preparation, planning and other institutional activities.
The following criteria are to be used in scheduling the required office hours:
- A minimum of one (1) hour per day of on-campus office hours must be scheduled on at least four (4) separate days of the week. Any faculty member teaching more than fifty percent (50%) of their course load online must schedule on-campus office hours on at least three (3) separate days of the week.
- Hours must be scheduled in minimum increments of thirty (30) minutes. No hours before 7:30 a.m. or after 10:00 p.m. are to be scheduled unless approved by the appropriate Dean.
- Full-time faculty members teaching classes in the evening and/or at off-campus locations are encouraged to make time available to assist those students.
- Each faculty member must post his/her office hours in a convenient location for student viewing.
- Faculty members are required to attend campus meetings even if those meetings are scheduled on days the faculty member does not have office hours or scheduled classes.
Any exceptions to the above must be approved by the appropriate Dean and the Vice President of Academic and Student Services and Institutional Assessment.
V. Overload Assignments
No overload or additional assignment(s) (includes curriculum or continuing education instruction, and/or non-teaching) will be allowed without the recommendation of the appropriate Dean(s), prior approval of the Vice President of Academic and Student Services and Institutional Assessment, and final approval by the President.
In certain semesters, it may be necessary to exceed these guidelines without overload recognition for individual instructors if the instructional budget does not allow for the necessary funds for adjunct instructors.
When a teaching faculty member must be absent he/she must notify his/her Dean as soon as possible. If he/she is unable to reach the Dean, he/she should call the Vice President of Academic and Student Services and Institutional Assessment. If at all possible, arrangements should be made by the faculty member to have the class covered. Class time lost due to faculty absence must be made up to assure student completion of course objectives. All faculty absences must be accounted for in accordance with the College leave policies.
Adopted: November 2, 1999
Amended: May 22, 1991; July 20, 2006; January 28, 2009; January 4, 2010; May 11, 2010; May 24, 2011
Policy No: 305-01-00BP