The Learning College Manual
Governance of the College
Recognized groups within the Isothermal Community College structure include Standing Committees, Councils, ad hoc committees, Teams, and Taskforces. A description of each of these types of groups follows along with the current groups in the organization.
I. STANDING COMMITTEES
Descriptors of a Standing Committee:
- Appointed Membership (or elected if Faculty Senate)
- Part of the formal organization of the college
- Clearly defined purpose that is ongoing and cyclical
- Establishes goals as part of strategic planning
ACA STEERING COMMITTEE
The function of the ACA Steering Committee is to monitor course effectiveness based on student evaluations, revise course content as appropriate, identify and provide appropriate professional development in support of ACA, and recruit and orient new champions for ACA. To ensure representation of the Isothermal Community College, the committee will be appointed by the Vice President of Academic and Student Services and Institutional Assessment. Membership is representative of each academic area and the Isothermal Community College community to include instructors of the course; however, additional voluntary members will be recruited annually as part of the TALC taskforce membership effort. The committee will be chaired by the Dean of Student Services. Annually, the Committee will identify the goals for the coming year and the Chair will submit any requests for funding as part of the departmental budget for Student Services.
The function of the Committee on Admissions, Academic Continuation, and Records is to approve or deny petitions for Academic Fresh Start, hear student appeals on matters of admission to programs, acceptance of transfer credits, or academic progress; to hear appeals for re-entry of suspended students; to hear student concerns for educational records; and to review and recommend as necessary amendments to admission and academic progress policies. Amendments to policy must have the approval of the Dean of Student Services, the Vice President of Academic and Student Services and Institutional Assessment, and the President. The committee is appointed and chaired by the Director of Enrollment Management and includes the Registrar, Applied Sciences and Technology Representative, Arts and Sciences Representative, Business Sciences Representative, Dean of Student Services, and Academic Development Representative.
ADVISORY COMMITTEES for ACADEMIC PROGRAMS
See Curriculum Section for description and listings.
ASSESSMENT COMMITTEE (formerly Assessment Taskforce)
The Assessment Committee exists to guide the continuous improvement of programs and services at Isothermal Community College. The committee will accomplish this mission by providing ideas and support for:
- Improvement of student learning outcomes
- Program and service area assessment
- Employee and student self- assessment
- Research and evaluation of best practices in assessment
- Improvement of the assessment process
The Committee will be chaired by the Vice President of Academic and Student Services and Institutional Assessment and an appointed Vice-Chair. The committee will include the Dean/Director of each Academic department, the SACS liaison, Information Systems Analyst, and an assessment liaison from each academic area. Voluntary members will be recruited annually as part of the TALC taskforce membership effort.
The function of the Calendar Committee is to develop the official college calendar and recommend it to the President for adoption. The committee is appointed and chaired by the Dean of Student Services and includes the Registrar, the Dean of Continuing Education, the Vice President of Administrative Services and representatives from Arts and Sciences, Business Sciences, Applied Sciences and Technology, Academic Development, the Polk Center and the Business Office.
The functions of the Curriculum Committee are: (1) to review properly submitted requests for new curriculum program approval, and for additions, deletions, and changes to existing curricula; (2) to verify that proposals do not have a negative impact on or interfere with other programs offered at the College; (3) to ensure that all programs are in compliance with state established curriculum standards, articulation agreements, and the common course library; (4) to ensure that all programs are in compliance with SACS guidelines; and (5) to submit recommendations of the Committee to the Vice President of Academic and Student Services and to the President for further action. Membership is permanent and based on positions as follows: Registrar, Director of Information Technology, Distance Learning Team Representative and one faculty member appointed by respective Dean/Director of each instructional area: Applied Sciences and Technology, Arts and Sciences, Business Sciences, Academic Development.
DISABILITIES SERVICES ADVISORY COMMITTEE
The area of disabilities services is a complex area which is guided by local policy and procedure as well as federal law. Decisions made in this area may impact student learning, establish precedent, result in litigation, and/or inspire a review from the Office of Civil Rights. At the same time, best practices and interpretations of the law are constantly changing. In this regard, at times it is helpful to convene the disability advisory committee to assist in decision making. These members are cross trained in disability services. Membership includes the Disability Services Coordinator (Chair), Counselor, Dean of Student Services, Dean of Learning Support and Retention, and the Director of Basic Skills Programs. Other participants are included on an "ad hoc" basis depending on the areas impacted by the discussions and related decisions.
DRUG AND ALCOHOL REVIEW COMMITTEE
As a condition of receiving federal financial assistance, the Drug-Free Schools and Communities Act requires institutions of higher education to develop, distribute, and enforce policies for preventing unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The regulations also require colleges to conduct a review of these policies on a biennial basis. The Drug and Alcohol Review Committee is responsible for the oversight of Isothermal’s biennial drug and alcohol review processes. Reviews are conducted in even numbered years. Members of the committee are the College’s Counselor (Chair), Dean of Student Services, Dean of Continuing Education, Representative from Academic Development, Director of Foothills Nursing Consortium, Director of Human Resources, Director of Plant Operations and Maintenance, Director of the Performing Arts and Conference Center, Criminal Justice Instructor, and Campus Resource Officer.
The Faculty Senate of Isothermal Community College exists to enable the faculty to perform more effectively its role of formulating, recommending, and implementing policy concerning faculty affairs. All full-time instructional personnel under the supervision of the Vice President of Academic and Student Services and Institutional Assessment, excluding all Deans and Directors, shall be eligible for membership in the Faculty Senate. Should a member be appointed to an administrative position, that member shall forfeit membership in the Faculty Senate immediately upon such appointment. Questions of eligibility shall be decided by the Senate. The Senate shall be composed of ten members elected by all full-time instructional personnel from a list of eligible full-time persons as follows: three from Business Sciences, three from Applied Sciences and Technology, three from Arts and Sciences, one from Academic Development.
FINANCIAL AID APPEALS COMMITTEE
The function of the Financial Aid Appeals Committee is to review student appeals regarding financial aid eligibility determinations. The committee will be consulted only in situations where the student’s progress is well below acceptable standards or the student has appealed due to exceeding the maximum timeframe requirement. These cases will be brought before the committee so an extensive review of their academic performance can be conducted for the purpose of determining the student’s future chances of success. The committee will be appointed by the Director of Financial Aid and include the following or appropriate designees: Director of Financial Aid, Vice President of Academic and Student Services and Institutional Assessment, Vice President of Administrative Services, Dean of Student Services, and the Academic Dean from the division of the appealing student.
INSTITUTIONAL ADVANCEMENT AND DEVELOPMENT COMMITTEE
The purpose of the Institutional Advancement and Development Committee is to cultivate valuable relationships between the College and our various stakeholders and increase financial support for college needs. The Committee will be chaired by the Vice President of Community and Workforce Development and Institutional Advancement. Membership will include the President, the Director of Customized Training and Development, the Executive Director and the Chair of the Finance Committee of the Isothermal Community College Foundation, the Chair of the Polk County Campus Foundation, the Director of the Polk Center, and the Director of Marketing and Community Relations. In addition to coordination of friend-raising and other fund-raising activities, the Committee will organize the annual golf tournament for the NCS program in Rutherford County and provide support for the NCS golf tournament sponsored by the Polk County Campus Foundation. The Committee will meet at a minimum of quarterly.
The Marketing Committee’s purpose is to bring together the Director of Marketing and Community Relations, the Director of Enrollment Management and the Director of Lifelong Learning to develop and implement strategies to ensure that information about college programs, successes and opportunities for learners are widely publicized. The committee will help build community support for the college through sharing and celebrating its many and varied accomplishments. The committee will be chaired by the Director of Marketing and Community Relations with membership to include the Director of Enrollment Management, the Lifelong Learning Coordinator and other members as needed.
MINORITY MALE MENTORING ADVISORY COMMITTEE
The charge of this committee is to continue an ongoing dialogue regarding the future direction and focus of the male mentoring program, providing guidance to Dean of Learning Support and Retention and other mentoring personnel. The Committee is chaired by the Dean of Learning Support and Retention with membership to include the Vice President of Academic and Student Services and Institutional Assessment, the Dean of Student Services, the Disability Services Coordinator, the HRD Coordinator, the Dean of Arts and Sciences, the Vice President of Administrative Services, the Vice President of Workforce and Community Education and Institutional Advancement, and faculty members involved in mentoring and/or instruction within the program. Each committee member is also responsible for the promotion of this program, both campus-wide and in their respective functional areas, informing faculty/staff of mentoring opportunities and nominating men for the program.
POWERS SCHOLARSHIP ADVISORY COMMITTEE
The Powers Scholarship Committee is responsible for ensuring that scholarship funds are administered in accordance with the wishes of donor, the late Martha Jane Powers. The committee will meet at least twice a year to discuss funding levels, scholarship guidelines, awarding procedures, and others issues that may arise. The Committee is chaired by the Powers Scholarship Coordinator with membership to include the Director of Financial Aid, the President, the Vice President of Administrative Services, The Vice President of Academic and Student Services and Institutional Assessment and the Dean of Student Services.
The Safety Committee, within reasonable limits and in a reasonable manner, exercises the following:
- Reviews the safety and health program established by the employer.
- Reviews incidents involving work-related fatalities, injuries, and illnesses, and complaints by employees regarding safety or health hazards.
- Reviews, upon the request of the committee or upon the request of the employer’s representatives or employee representatives of the committee, 1) the employer’s work injury and illness records, other than personally identifiable medical information, and 2) other reports or documents relating to occupational safety and health.
- Conducts inspections of the worksite at least once every three (3) months and in response to complaints by employees or committee members regarding safety or health hazards. (See Section V, Self Inspection)
- Conducts interviews with employees in conjunction with inspections of the worksite.
- Conducts meetings, at least once every three (3) months, and maintains written minutes of the meetings.
- Investigates employee exposure to toxic materials and harmful physical agents.
- Establishes procedures for exercising the rights of the committee.
- Makes recommendations on behalf of the committee, and in making recommendations, permits any members of the committee to submit separate views to management for improving the program.
Members of the Committee are selected by and from both management and non-management employees. Half of the committee will be non-management employees and in representative numbers as outlined in General Statute 95-252. The Director of Plant Operations and Maintenance (Safety Coordinator) will facilitate the selection process of the committee members. The Safety Committee is co-chaired by the Vice President of Administrative Services and a representative selected by the members of the committee.
The scholarship committee is chaired by the Financial Aid Counselor responsible for Scholarships and consists of a representative from each division on campus. The committee meets once a year during the fall semester. Prior to the meeting, each member receives the applications for all qualified students and descriptions of all possible scholarships to be awarded for their review. The committee will meet, discuss and choose applicants for the scholarships during an afternoon meeting.
STUDENT HANDBOOK COMMITTEE
The function of the Student Handbook Committee is to revise, edit, and publish the student handbook each year. The chair is the Dean of Student Services and committee members include the Director of Marketing and Community Relations, the Print Shop Manager, a representative from Student Services appointed by the Dean and a Student – Handbook Cover Design.
STUDENT ORIENTATION ADVISING AND REGISTRATION COMMITTEE (SOAR)
The function of the Student Orientation Advising and Registration Committee (SOAR) is to facilitate discussion concerning processes related to new and returning student orientation, academic advising, placement testing, registration and the integration of all of these activities. Additionally, the committee assesses each activity and process to determine effectiveness and the overall support of learning. The committee is chaired by the Vice President of Academic and Student Services and Institutional Assessment and membership of the Committee includes the Director of Enrollment Management, Registrar, Dean of Student Services, Dean of Learning Support and Retention, High School Liaison, Academic department representatives, Academic Deans/Directors, and the Academic Advising Taskforce Chair.
The function of the Technology Committee is to advise on the utilization of technology to enhance our learning college mission, explore ways in which information technology can assist in the formation and maintenance of our learning focus, and assist personnel in achieving goals related to information technology. Included are course delivery exploration, the elimination of time and place barriers for course delivery, facilitating registration and access to information, exploring software options to enhance learning, establishing and maintaining technology hardware standards and provide opportunities for collaboration and discussion on various technology issues. Membership is by position or appointment. Sub-committees may focus on: Document Imaging, Scheduling, Web Advisor, Website, Technology Hardware Standards, and Technology Software Standards.
TESTING COMMITTEE (formerly ASSET)
The Testing Committee, appointed by the Vice-President of Academic and Student Services and Institutional Assessment, includes the Director of Academic Development, representatives from the math, English, and reading faculty, representatives from the three curriculum areas, and the Testing & Career Services Specialist who serves as Chair. Procedures affecting program or course access (cut scores) are reviewed by the committee, and recommendations are made to the Vice President of Academic and Student Services and Institutional Assessment. Test data is utilized for research and institutional effectiveness purposes. The Information Systems Analyst serves as a resource person to the committee. Additional faculty and staff provide input as requested. Committee minutes are kept in the Chair's office.
Descriptors of a Council:
- Membership by administrative position or role
- Ongoing - Part of the formal organization of the college
- Establishes goals as part of strategic planning
- Responsible for policy review
- Responsible for communication of approved policies, procedures and guidelines to personnel in areas of responsibility
PRESIDENT’S EXECUTIVE COUNCIL
The President’s Executive Council includes all direct reports to the President and meets twice monthly. The Council reviews and discusses organizational issues and each member shares updates from his/her area of responsibility.
The purpose of the College Council is to increase communication and collaboration among the various areas of the College and will serve as a recommending body to the President. The Council will report on activities and initiatives to keep the college community informed and to provide input as needed. The council will meet monthly to discuss educational and operational matters affecting the College and to facilitate dialogue between constituency groups. The Council will:
- Facilitate two-way communication between the group and the President, and between the individual members of the group and all college employees
- Assist in the development of the Strategic Plan, IEP, FMP, LRP, and other College plans, as necessary
- Make recommendations to the President regarding program, budgetary, policy and operational needs of the College
- Monitor the college’s progress on accreditation and auditing matters
- Perform other specific tasks, as directed by the President.
The College Council will meet monthly or as needed with components of the meeting including: a BOT overview (when following a BOT meeting), a presidential update, budget information (when appropriate), short informative reports (3-4 minutes) from major areas with updates and sharing new developments from across campus, announcements, and spotlighting/profiling an area/program/accomplishment of the College. Membership on the College council is determined by the President and includes: the President of the College, Chair, Administrative Assistant to the President, Vice President of Administrative Services, Vice President of Academic and Student Services and Institutional Assessment, Vice President of Community and Workforce Education and Institutional Advancement, Dean of Applied Sciences and Technology, Dean of Arts and Sciences, Dean of Business Sciences, Dean of Student Services, Director of Academic Development, Dean of Continuing Education/SACS Liaison, Director of Marketing and Community Relations, Directory of Library Services, Director of Polk Center, Director of Information Technology, Controller, Dean of Learning Support and Retention, Director of Performing Arts/Foundation, Faculty Senate Chair, Chair of TALC Leadership, and a Staff Member (Professional Development Staff Taskforce Appointee).
ACADEMIC AND STUDENT LEARNING COUNCIL
The functions of the Academic and Student Learning Council are (1) to plan and implement procedures to assure the coordinated delivery of curriculum programs and services that support academic student learning, (2) to oversee the development and implementation of distance learning courses, (3) to uphold academic policies and procedures, and (4) to establish ad hoc committees for academic policy revision as necessary; (5) to make recommendations to the President for policy revisions. Any revisions to academic policy require the recommendation of the Vice President of Academic and Student Services and the approval of the President. The Academic and Student Learning Council will meet monthly with additional meetings as necessary. Membership on the Academic and Student Learning Council is determined by the Vice President of Academic and Student Services and Institutional Assessment and will include: Chair, Vice President of Academic and Student Services and Institutional Assessment, Director of Academic Development, Dean of Applied Sciences and Technology, Dean of Arts and Sciences, Dean of Business Sciences, Dean of Continuing Education/SACS Liaison, Dean of Student Services, Director of Library Services, Director of Polk Center, College Liaison for High School Programs, Dean of Learning Support and Retention, Information Systems Analyst, Coordinator of Technology Enhanced Learning and a Distance Learning Team Representative (Appointed by the Chair).
COMMUNITY AND WORKFORCE EDUCATION COUNCIL
The function of the Community and Workforce Education Council are (1) to plan and implement procedures to assure the coordinated delivery of non-curriculum programs, (2) to uphold policies and procedures, and (3) to establish ad hoc committees for policy revision as appropriate and necessary (4) to make recommendations to the President for policy revisions. Revisions to policy require the recommendation of the Vice President of Community and Workforce Education and Institutional Advancement and the approval of the President. The Community and Workforce Education Council will meet monthly with additional meetings as necessary. Membership on the Community and Workforce Education Council is determined by the Vice President of Community and Workforce Education and Institutional Advancement and will include: Chair, Vice President of Community and Workforce Education and Institutional Advancement, Dean of Continuing Education/SACS Liaison, Director of Polk Center, Director of Small Business Center, Director of Customized Training and Development, Director of Basic Skills Programs, Dean of Learning Support and Retention, and the Director of the Performing Arts Center.
III. AD HOC GROUPS
Ad Hoc Group
- Membership by position, role, or appointment
- Temporary until purpose fulfilled as part of the formal organization of the college
- Clearly defined purpose
- Appointed as needed
The function of the Disciplinary Review is to hear student appeals regarding disciplinary action, and to assure and provide due process. Appointments shall be made on an as needed basis consistent with procedures outlined in the Student Handbook, Appendix A, Section VII, Part A.
Descriptors of a Team:
- Membership by position, role, or appointment (may be voluntary)
- Serves to guide, coordinate and or collaborate
- Part of the formal organization of the college
- Evaluated as part of Strategic Planning
- Establishes goals as part of strategic planning
DISTANCE LEARNING TEAM
The Distance Learning Team shall assist faculty and staff in the planning, development, implementation, and improvement of distance learning technology resources including coordination of video conference facilities and events that enhance student learning. Membership shall include the Moodle Administrator (Team Leader), Coordinator of Technology Enhanced Learning, Director of Information Technology (Student Email), Course Technology Training Coordinator, and Distance Learning Media Coordinator.
CRISIS MANAGEMENT TEAM
To assure that the College manages major crises in a responsible and timely manner, the President of the College will designate a Crisis Management Team (CMT), which will respond to serious crimes, emergencies, and major events that, if not managed, could have a detrimental effect on the college community. The CMT will be chaired by the President and will consist of persons filling the following positions: Vice President of Administrative Services, Vice President of Academic and Student Services and Institutional Assessment, Vice President of Community and Workforce Education and Institutional Advancement, Director of Marketing and Community Relations, Dean of Student Services, Dean of Continuing Education, Director of Facilities and Maintenance, and the Campus School Resource Officer(s). The president may include other personnel whose expertise and authority are critical to the particular crisis. The following are considered the minimum essential functions of the CMT and may be adjusted as the situations dictate:
- Short-term Functions
- Gather facts, discuss options, recommend options and do what is necessary for the victim’s comfort
- Provide the community, and the media if appropriate, with as many facts as possible as quickly as possible
- Long-term Functions
- Provide support strategy for a victim’s return to campus life
- Investigate the incident to its completion
- Assess liability exposure and develop a lawsuit strategy if needed
- Evaluate the process at the conclusion of the incident to determine whether there were problems
- Recommend changes for future responses when appropriate
- Develop follow-up educational programs for the campus community, as necessary.
THREAT ASSESSMENT TEAM
The Threat Assessment Team (Team) is comprised of a select group of college administrators and staff charged with the responsibility of identifying, investigating, assessing, and monitoring high risk behaviors exhibited by Isothermal students. In addition, the Team attempts to determine, based on behaviors exhibited by the student, whether the student may pose a threat to the college community. In cases where the Team agrees that the student may pose a threat to self or others, the Team may make recommendations for action to remove the student from the college community through the appropriate channels. If a student is not deemed to be high risk, the Team will identify appropriate services through the College or local community which may help him/her to remain in good standing at Isothermal. The Team will develop means for reporting high risk students by others in the College community, and for tracking cases for follow-up assessment. While this Team has been created to assess the risk that a student may pose to the campus, it is also recognized that employees and visitors may at times also pose a threat. Although the procedures included below reference students, it should be noted that the process described here should also be followed in the event that an employee or visitor’s behavior raises concern that he/she may be a threat to themselves or others. Cases discussed by the Team are confidential in nature.
- Convene at minimum of one time per semester or as needed to review high risk students reported to the Team.
- Recommend the appropriate resources and services for students who remain at Isothermal.
- Recommend appropriate cases for disciplinary action.
- Develop, implement, manage, and regularly review a referral system for tracking cases.
- Students suspended from campus based on the recommendation of the Team must have their case reviewed by this Team before being allowed to return to campus.
In consideration of its mission, the Threat Assessment Team will convene when it becomes necessary to determine, based on behaviors exhibited by the student, whether the student may pose a threat to the College community.
The Vice President for Academic and Student Services and Institutional Assessment and the Vice President for Community and Workforce Development and Institutional Advancement will serve as co-chairs of the Team. These individuals are responsible for the vision, leadership, direction and operations of the Team. A review of a case involving a curriculum student shall be initiated by the VP for Academic and Student Services, and a review of a case involving a Basic Skills or Continuing Education student will be initiated by the VP for Community and Workforce Development.
The Team reviews cases that are reported to the Dean of Students, the High School Liaison, or the Dean of Continuing Education by various members of the college community (mainly staff and faculty), including students who are disruptive or who require intervention in order to remain in good standing or who will likely have a greater likelihood of succeeding by accessing resources of the college and or community. The Team also convenes when a student’s behavior rises to the level of potentially threatening the College community or themselves.
The following procedure is followed when cases appropriate for review by the Team are identified:
- The person identifying a concern will complete and submit an Incident report to his/her Dean or immediate supervisor.
- The appropriate Dean or supervisor will forward the report to the Dean of Students or the Dean of Continuing Education.
- The Dean of Students or the Dean of Continuing Education will make a recommendation to the appropriate VP to determine whether the Team needs to be convened.
- The Team will meet within five (5) days of the Dean’s decision to institute an assessment.
- The Team will review the case and make a determination as to whether the student poses a threat to the College community or themselves.
- If the student poses a threat, the Team will make a recommendation for action in consultation with the appropriate Dean in accordance with the student conduct policies. The student may agree to be bound by the recommendations of the Team and Dean. If the student does not agree to be bound by the recommendations, the Dean may choose to implement the recommendations or modify the recommendations based upon the student conduct policies. If the student violates any of the recommendations implemented by the Dean, the violation will be treated as a violation of the student conduct policies.
- If the student does not pose an immediate threat, but his/her behavior is still a concern, the Team will recommend close monitoring of the student’s activities.
- Once a case is discussed, it will be monitored by the appropriate Dean and may be presented again for ongoing discussion by the Team. The Dean may request the Team meet on a regular or intermittent basis throughout the school year.
- The Co-Chairs will keep the President apprised of all cases reviewed by the Team.
In making its determination and recommendation, Team, at its discretion, will have full investigatory authority when reviewing the alleged violation and evaluating the student's behavior. Team has the right to:
- Interview the student.
- Interview all relevant witnesses.
- Interview any individual that the Team deems helpful in providing a proper assessment.
- If applicable, interview the accuser(s).
- Inspect any of the student's school records. Note: The Team has a legitimate educational interest in the student's school records.
- Request the student's elementary and secondary school records.
- Request that the student provide any additional records, such as medical records.
Membership on the Team is determined by the President and includes the VP of Academic and Student Services and Institutional Assessment and the VP of Community and Workforce Development and Institutional Advancement (Co-Chairs), Vice President of Administrative Services, campus Resource Officer(s), counselor, Dean of Student Services, Dean of Continuing Education, Director of Basic Skills Programs (when appropriate), High School Liaison (when appropriate, President, ex officio.
STUDENT ASSAULT RESPONSE TEAM (SART)
Isothermal Community College has taken a proactive stance for safety and security by establishing a Sexual Assault Response Team (SART). SART has developed procedures for responding to students who report they are victims of sexual assault. SART consists of the Dean of Student Services, the Dean of Continuing Education, the Vice President of Administrative Services, and representatives from Counseling and the Campus Enforcement department as appropriate. Any representative of SART as well as counseling staff may provide students with information regarding community assistance programs that supplement college services in areas such as personal safety, domestic violence, sexual assault, etc. Also, educational programs and materials are made available to assist students in managing personal safety and sexual assault prevention. For more information, contact Student Services and/or Campus Enforcement.
Policy No: 201-03-04